CONSTITUTION OF THE NEW TOWN ALUMNI
The association shall be called the New Town Alumni (hereinafter referred to as the "Association").
- PLACE OF BUSINESS
The place of business of the Association shall be as mentioned or such other address as may subsequently be decided upon by the Committee and approved by the Registrar of Societies.
New Town Secondary School
1020 Dover Road
The objectives of the Association are set in line with the Mission;
3.1. To encourage friendly relationship amongst former students of the school.
3.2. To give support to any deserving project that is connected with the welfare of the school.
3.3. To promote co-operation amongst former and present students of the school through sporting, social and cultural activities.
4.1. Ordinary and Ordinary Life Membership shall be opened to all former students of the school.
4.2. Honorary Membership may be conferred on the current Principal and members of the teaching staff of the school. They shall not have any voting right or hold office in the Association.
4.3. Honorary Life Membership: The committee may elect to an Honorary Life Membership, any person who, in their opinion, has rendered valuable service to the Association. He shall not have any voting right or hold office in the Association.
- RIGHTS AND PRIVILEGES OR MEMBERSHIP
Only Ordinary and Ordinary Life members shall be eligible to hold office, to nominate or second a candidate for election and to vote a General Meetings of the Association.
- APPLICATION FOR MEMBERSHIP
Applications for Ordinary and Ordinary Life Membership shall be made through online form which will be sent to the Hon Secretary. Applications shall be considered by the Committee whose decisions shall be final. A copy of the Constitution of the Association shall be email to every approved applicant.
The committee may invite the principal and teachers of the school to be advisors of the Association.
8.1. There shall be no entrance fee but an application for ordinary membership.
8.2. Ordinary Life Membership shall be opened to all former students who are 35 years old and below with no subscription fee.
8.3. All former students who are 36 years old and above shall pay the sum of Fifty Dollars (S$50) for Ordinary Life Membership. Subscription shall be due upon confirmation of application and members will be notified of the mode of payment.
8.4. There shall be no annual subscription fee required hereon as each activity organised by the Association shall be minimally charged.
8.5. No subscriptions shall be levied on Honorary Members, and Honoray Life Members. The subscription for retires shall be reduced or waived.
- RESIGNATION AND RE-ADMISSIONS
9.1. A member shall give written notice to Honorary Secretary of his intended resignation by giving one month's notice and before the first day of December.
9.2. The Committee may, at its absolute discretion, accept an application for re-admission to membership of the Association.
- SUPREME AUTHORITY AND GENERAL MEETINGS
10.1. The supreme authority of the Association is vested in a general meeting of the members presided over by the President.
10.2. An Annual General Meeting, for which fourteen days' notice shall be given, shall be held in February or March each year. The meeting shall receive the report of the President for the year under review, consider, and if approved, pass the previous financial year's accounts submitted, elect members of the Committee and honorary auditors and transact any other business which may arise or pass any resolution or motion of which at least seven days’ notice in writing shall have been given to the Honorary Secretary.
10.3. An Extraordinary Meeting, for which fourteen days' notice shall be given, may be called by the Committee for any business which would require to be dealt with by a general meeting. Such a meeting shall also be convened within twenty one days of the receipt stating the nature of the business and signed by not less than fifteen members.
10.4. The quorum for General Meeting shall be one-quarter of the total voting membership. In the event of there being no quorum, the meeting shall be adjourned for half an hour and should the number then present shall be considered a quorum, but they shall have no power to alter, amend or make additions/deletions to any of the existing rules.
*be sufficient to form a quorum, those present
- MANAGEMENT AND COMMITTEE
11.1 The management of the affairs of the Association shall be entrusted to a Committee consisting of a President, a Vice-President, an Honorary Secretary, an Honorary Treasurer and not more than five Ordinary committee members, who shall be elected at each Annual General Meeting. The names for the above offices shall be proposed and seconded at the annual general meeting and election will follow on a simple majority vote of the members. The ten sure of office of the Committee shall be one year. All officers except the Hon Treasurer may be re-elected year after year.
11.2. The duties of the Committee shall include the organisation and supervision of the day to day activities of the Association and to make decisions on matters affecting its running when the general is not sitting. It may not act contrary to the expressed wishes of the general meeting without prior preference to it and always remains subordinate to the general meetings.
11.3. The Committee may co-opt members to fill vacancies in the Committee but deems a vacancy occur in the office of President, the Vice-President shall ipso facto fill it.
11.3. The Committee shall have power to appoint sub-committee whenever it deems necessary. Members of sub-committee shall have no voting rights at Committee meetings.
11.4. The Committee shall have power to remove the name of any member from the Register of Members or deal with such member as it shall deem proper for any breach of the rules of Association or for misconduct which in the opinion of the Committee is injurious to the character or interests of the Association. Such a member thus expelled or censured may appeal at the following Annual or Extra-ordinary General Meeting whose decision shall be final.
11.5. Meetings of the Committee shall be held monthly as far as possible, and in any case not less than eight times a year. At least one half of the committee members must be present for its proceedings to be valid. At such meetings, if any Committee member without sufficient cause fails to attend three consecutive meetings of the Committee, the Committee may be resolution declare his seat to be vacant and thereupon he shall cease to be a Committee Member. Any changes in the Committee shall be notified to the Registrar of Societies within 2 weeks of the change.
11.6. A notice conveying a meeting of any Committee or sub-committee shall be issued not less than three days before the date of the meeting.
11.7. The President shall have a casting vote at General and Committee meetings.
11.8. In the absence of the President, the Vice-President shall preside at the General and Committee meetings. In the absence of the President and Vice-President, the members present shall appoint one person from among themselves to chair the meetings.
- DUTIES OF OFFICE – BEARERS
12.1. The President shall act as chairman at all General and Committee meetings. He shall also represent the Association in its dealings with outside persons.
12.2. The Vice-President shall assist the President and deputize for the latter in his absence.
12.3. The Honorary Secretary shall maintain an up-to-date Register of Members and keep all records, except financial, of the Association. He shall issue notices and keep minutes of all general and committee meetings. He shall inform every member with a copy of the rules of the Association.
12.4. The Honorary Secretary shall maintain proper book of accounts and record therein particulars of all monies and all payments made. He shall issue receipts for all payments made to the Association. He shall disburse all monies on behalf of the Association and shall be authorised to expend up to one hundred dollars ($100.00) per month for petty expenses on behalf of the Association. He shall draw up monthly statements of accounts for presentation to the Committee and Annual Statements to the General Meeting.
12.5. The Executive Committee members shall assist in the general administrative matters of the Association and perform any duties assigned by the Committee from time to time.
- AUDIT AND FINANCIAL YEAR
13.1. The Financial Year of the Association shall be from 1st January to 31 December.
13.2. Two voting members, not members of the Committee, shall be elected as Honorary Auditors at each General Meeting and will hold office for one year and shall not be re-elected for consecutive years. They shall be required to audit each year's accounts and present a report upon them to the annual general meeting. They may be required by the President to audit the accounts for any period within their ten sure of office at any date and make a report to the Committee.
13.3. An account or accounts shall be opened in the name of the Association with a Bank approved by the Committee. All monies received shall be duly deposited therein except for a sum not exceeding one hundred dollars which may be retained by the Honorary Treasurer for petty expenses. All authorization for the withdrawal of monies shall be signed by the President or Vice-President in addition to the Honorary Treasurer.
13.4. The surplus funds of the Association may be invested from time to time at the discretion of the Committee.
13.5. The Committee shall have power to authorise the expenditure of a sum not exceeding $1000.00 per month from the Association's funds for the Association purposes. Any expenditure in excess of this amount shall require the approval of the members at a General Meeting.
14.1. Gambling of any kind and the playing of paikow or mahjong, whether for the stakes or not, shall be forbidden on the Association premises. The introduction of materials for gambling or drug-taking and of bad characters into the premises shall be prohibited.
14.2. The Association shall not attempt to restrict or interfere with trade or make directly or indirectly any recommendation to any arrangement with its members which has the purpose or is likely to have the effect of fixing or controlling the price or any discount, allowable or rebate relating to any good or services to be supplied by them.
14.3. The Association shall not hold any lottery, whether confined to its members or not, in the name of the Association or its office - bearers, Committee or members.
14.4. The Association shall not indulge in any political activity or allow its funds and/or premises to be used for political purposes.
14.5. The Association shall not raise funds from the public for whatever purposes without the prior approval in writing of the Registrar of Societies and other relevant authorities.
14.6. The Association shall not engage in Trade Union activity as defined in any written law relating to trade unions for the time being in force in Singapore.
- AMENDMENTS TO RULES
No alterations or additions/deletions to the existing rules shall be made except at a general meeting. Any alterations, additions/deletions shall be approved by two-thirds of the voting members present, and shall not come into force without the prior sanction of the Registrar of Societies.
In the event of any question or matter arising out of any point which is expressly provided for in the rules, the Committee shall have power to use its discretion. The decision of the Committee shall be final unless at a general meeting of members.
Public statements, including circulars, letters, press releases, pamphlets, etc. shall be vetted and approval by the Committee before their release.
18.1. The Association shall not dissolved except with the consent of not less than three-fifths of the voting members of the Association for the time being resident in Singapore expressed, either in person or by proxy, at a general meeting convened for the purpose.
18.2. In the event of the Association being dissolved, all debts and liabilities legally incurred on behalf of the Association shall be fully discharged and the remaining funds shall be transferred to the School Advisory committee (SAC) Fund to be managed by the SAC or donated to an approved charity or charities in Singapore.
18.3. A certificate of dissolution shall be given within 7 days of the dissolution to the Registrar of Societies.